Monash University - Faculty of Arts

Arts Academic Progress Information

All Monash University students are required to demonstrate satisfactory course progression each year. If you are studying on a student visa it is also a visa condition that you maintain satisfactory academic progress.See Monash ESOS Information.

As a student enrolled in a single or double degree course managed by the Faculty of Arts your academic progress will be assessed twice each year - at the end of both first and second semesters.

This process is undertaken to ensure that all our students remain 'on track' to complete their studies within an appropriate time-frame as well as to provide you with timely assistance if your progress is being held back due to ill-health or difficult personal circumstances.

Make sure your postal details are up to date at all times. The Academic Progress Committee will send notification to you by mail if your academic progress is in question. Use theWeb Enrolment Systemto update your postal address details.

More information on academic progress is provided here:

• Mid-year Intervention: Early Warning
• End of Year: Unsatisfactory Academic Progress
• Postal Address & Receiving Notices

 

Mid-year Intervention

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Early Warning Letters

At the end of Semester 1 each year early warning letters are sent to all students who have failed 50% or more of their units in a standard teaching semester.

The purpose of these letters is to:

• notify you of the academic progress rules of the faculty;
• warn you that you may be at risk of breaching the faculty's academic progress rules at the end of the year;
• inform you about the free support services available to you from the faculty and the university;
• encourage you to seek help to improve your academic performance immediately.

How to Respond to your Early Warning Letter

If you receive an Early Warning Letter it is essential that you act on it. You must make an appointment with an Arts Student Progress Officer.

At this appointment we will discuss the reasons why you have failed units and decide on the steps you will take to improve your performance next semester.

To book an appointment with an Arts Student Progress Officer please send an enquiry via Monash Connect: http://ask.monash.edu/ or 9902 6011.

In addition to speaking with the Arts Student Progress Officer, it is also recommended that you make time to:

• Discuss any study difficulties you are experiencing with your unit coordinator, lecturer or tutor. These staff members can assist you in identifying your problem areas and explore the options available to you in your course.
• Contact theArts Academic Language and Learning Unitwhere you can receive assistance with study methods, language skills and work presentation.
• Seek assistance from theUniversity Counselling Serviceif you think personal or other issues, e.g. motivation, adjustment to university, or self-confidence, may be affecting your level of academic achievement.

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End of Year: Unsatisfactory Academic Progress

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There is aMonash Academic Progresswebsite with all the information you need to understand the unsatisfactory academic progress process and to assist you if you must show cause.

What is Considered Unsatisfactory Progress?

Over a one-year period, your academic performance is considered unsatisfactory when:

• including at least two semesters of enrolment, you have failed more than 50% of your enrolled units; or
• you have failed the same compulsory unit twice; or
• you have failed to comply with any terms or conditions imposed by the faculty board under section 5 of the statute or by an academic progress committee of the faculty.

Depending on which semester you commenced your course, your academic performance may be deemed to be unsatisfactory at the end of either semester one (mid-year) or semester two (end of year).

What will happen if you fail to meet Monash Arts Progress Rules?

If, after the publication of results at the end of the year, you have not met the faculty's progress rules, you will be asked to respond to a 'Notice of Referral and Hearing'.

This notice will be sent to you by the Arts Academic Progress Committee.

How to respond to your Notice of Referral and Hearing

It is crucial that you complete and return your 'Notice' by the due date indicated. It is your chance to explain why you should not be excluded (discontinued) from your course.

If required, you may also have to make yourself available to attend a hearing of the Faculty's Academic Progress Committee.

Access Health and Wellbeing: Academic Concernsfor assistance completing your reply and to find out what to expect, and how best to prepare yourself, if you are asked attend an Unsatisfactory Academic Progress hearing.

Decisions of the Faculty's Academic Progress Committee

The Faculty's Academic Progress Committee may decide to:

• permit you to continue your studies with a caution (provided you have met the administrative requirements for re-enrolment for the following year)
• permit you to continue your studies on a condition (provided you have met the administrative requirements for re-enrolment for the following year)
• exclude you from undertaking any course of study in the faculty

For procedure information,see Procedures for Faculty Academic Progress Committees

What if you are excluded by the Faculty of Arts?

Students who have been excluded by their faculty can appeal the faculty's decision however the grounds on which an appeal can be lodged are limited. For details:

• See Exclusion for Unsatisfactory Progress - Statute 6.2
• See Exclusion for Unsatisfactory Progress - Regulations

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Postal Address & Not Receiving Notices

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Failure to receive university notices is not accepted as the basis for an appeal against exclusion.

If you expect to be unable to access your usual postal address during December, January or February, you must provide the University with a postal address at which you can be contacted during this period.

It is a requirement of your enrolment that Monash University has your current postal address at all times.

You can update your postal address on theWeb Enrolment System.

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